The difference from a corporate room booker

Search for meeting room booking software and most results are built for a company booking its own rooms for its own people. Nobody pays, so there is no pricing model, no external customer, and no revenue to report on.

An operator has the opposite problem. The room is inventory. It has a price, and often two. Somebody outside your building needs to find it, see when it is free and pay for it without a conversation.

Two prices per room, and a third state

Each bookable space is set up once with its rates, hourly or as a half or full day. Every rate carries:

  • Tenant £ — what your tenants pay
  • External £ — what a non-tenant pays

A rate is then either public — bookable by tenants and through the widget on your website — or internal, bookable only by your team on someone's behalf.

That third state is what makes the awkward cases work: a room open to the public in the daytime and held for tenants in the evening, or a boardroom you never want appearing on a public booking page.

Live availability, and no double-booking

The diary blocks clashes including any buffer you set between bookings. A room that needs resetting between sessions says so in its setup rather than relying on whoever is on reception to remember.

Availability shown publicly is live, so a customer cannot book a room somebody took two minutes ago.

Selling to people who are not your tenants

The booking widget embeds on your own website. External customers see only your public rates, pick a slot and book.

With Stripe connected, they pay at the point of booking rather than being invoiced. You are not chasing £40 for a two-hour room hire from someone you will never see again.

Internal bookings — your own team using a room — are free and raise no bill.

No commission

Some platforms in this market take a percentage of room-hire revenue. WorkHub does not, on any tier. Your empty meeting room earning £200 on a Tuesday means £200.

Bookings connected to everything else

A booking knows who made it, which means:

  • tenant bookings appear on the tenant's record and can be invoiced to their account
  • room-hire income posts to its own account in Xero, separate from rent, so you can actually see what the rooms earn
  • a recurring weekly booking is set up once

Rooms sit on floors from your central floor list, so the diary groups them the way the building is actually laid out.

Payment, per booking

Each booking carries a payment method. Leave it on the workspace default or set it per booking: invoice to their account, or a Stripe link on approval.

Where this fits

Bookings are one module of a connected platform. See the whole operation for coworking spaces, business centres or a multi-site portfolio.